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Draft Minutes of the North Marston & Granborough Community Sports Field AGM held at the Clubhouse North Marston at 20:25 on Monday 5th June 2017

Present: Trevor Lane (Chairman), Andy Keegan (Treasurer & Secretary), Barry Kirwan, Ian Mordue, Richard Devas, Gordon Bowden, Pete Butler

Apologies: There were no apologies

In Attendance: Tricia McSweeney

Ref Minutes
1 Welcome and Introductions
  The Chairman opened the meeting.
2 Apologies for Absence
  There were no apologies
3 The minutes for the previous meeting on the 1st November 2016 were reviewed and approved by the committee members.
Chairman’s Report
4

The Sports field continues to go from strength to strength, with ever increasing numbers of people regularly using the facility for their recreation.

The Junior Football and Cricket Clubs in particular are making full use of the field. The football season has just come to an end but it has been a busy season.

Junior Football

The Club sent out 4 teams in the Milton Keynes District Development League at Under 8, 10, 12 & 15. They also have a weekly training session for 5 & 6 year olds.

Matches are played on Saturdays and at times through the season all three pitches have been played on simultaneously, which makes an impressive sight. The pitches have held up very well this winter as we didn’t have quite so much rain as in the previous season 2015/2016.

There are currently no Senior football fixtures taking place on the Sportsfield.

Junior Cricket

The Junior Cricket Club is also flourishing. This summer the club will field 5 teams; 2 sides at Under 9 and 1 each at U11, U12 and U13. From 19th May we will also be hosting U7’s as part of the ECB All Stars cricket initiative.

Richard Devas, the Junior Team co-ordinator and Head coach has once again been to the local first schools with his ‘taster’ sessions and, largely due to his efforts, we have seen the number of players increase again this year.

Each Junior team has its own dedicated team of Coach, Manager and Scorers.

There is a full programme of Junior matches on the Sportsfield this summer, starting from 15th May and all matches will be played on the recently installed artificial wicket.

Senior Cricket

The Senior Cricket Team will play their first home match of the season on 21st May and they have a full programme of fixtures for the season. The team have a lot to live up to this season as they were unbeaten throughout the 2016.

Nature Trail

The Nature Trail continues to be used by the village school for its Forest Schools activities whilst the adjacent Trim/Fitness Trail is currently undergoing maintenance. The timber edgings to the perimeters of each base have been replaced and the bark top-up will take place in the near future. We are also now home to the 1st Granborough Scout Group storage unit. The Scouts have for many years had equipment stored in various parts of north Bucks so were pleased to support their request. The scouts will also help us with various projects associated with the sports field.

The Sportsfield is maintained to a high standard and the Sportsfield committee will endeavour to continue this and to further improve the facility for the benefit of the community and all other users. This requires funds and the committee are always looking for new ideas to help with this.

During 2016, three successful fund raising events were held. A Race night in the village hall, a music festival - Granmarstonbury 2 at the Pilgrim PH, and the Yorkshire Three Peaks, where a group of 18 walkers successfully took on the challenge of climbing the three highest peaks in the Dales, a distance of 24.5 miles within the allotted 12 hours. Each event raised funds to support the Sportsfield and other charities. As mentioned earlier, a new artificial cricket wicket was installed during April for the use of the Junior cricketers and we are currently waiting on a decision from WREN to see if our application to fund improvements to the drainage system on the playing surfaces, has been successful. We should have a decision on this by the end of this month.

The Sportsfield is maintained by a large group of regular volunteers throughout the summer months, mowing the outfield every week from April through until the first frosts arrive. The committee greatly appreciate the help from these volunteers and wish to record their thanks.

We are also assisted by regular helpers, David Warner and Jon Martin, who carry out weekly duties and by Edward Radcliffe who cleans the clubhouse on a regular basis. The Sportsfield Committee is very grateful to both North Marston & Granborough Parish Councils for their continued financial support.

Looking ahead, jobs for this year include

• Decorating the outside of the clubhouse, which is of timber construction.

• Top-dressing with sand across the playing surfaces (cost approx £5.6K)

• Herbicide treatment to kill off the weeds.

These jobs have not been carried out for several years so they are high on our priority list.

Another busy year lies ahead.

  Treasurer’s Report
5

AK presented the accounts to 31st March 2017. It had been a very good year for the sports field financially. Income amounted to £22,821, this compared to £5,135 for the previous year. Major items were the Race Night in April (£1,811), GranMarstonbury (£3,002), 3 Peaks Challenge (£3,372) and the funding for the artificial wicket (£8,000). We also received £410 from the Rotary Club Christmas float.

Costs were higher than the previous year, particularly field maintenance, which was £1,597. This included hedge cutting at £300 and white lining material costs at £626. We also paid £800 commission to our retained fundraiser. This was 10% of the £8,000 raised for the artificial wicket. The surplus for the year amounted to £18,136. The sports field bank balance as at the 31st March 2017 was £25,682.

6

The coming year, 2017/18 will be expensive for the sports field. We go into the new with a very healthy bank balance (£25,682) but we estimate the full costs for the year 2017/18 will be £12,800.

Included in this are the usual running cost (between £4,000 to £5,000), Autumn top dressing for the field (£5,566), exceptional equipment maintenance (£1,500), painting the outside of the clubhouse (£1,500).

Our policy is to always have 12 months expenditure in reserve. We are also considering installing shelving in the brick store (£400) and running an electric supply for a bowling machine to the nets (£500). There is also the consideration that a further top dressing will be required in 2018 to ensure we keep on top of drainage issues.

7 IM said that North Marston Parish Council would donate £1,000 to the sports field in the coming year.
  Secretary’s Report
8 None
  Amendments to the Constitution
9 The organisation running the sports field will be renamed North Marston and Granborough Sports Field Association Management Committee. This was agreed and will be tabled for the Parish Council to agree.
  Election of Officers
10 Chairman – Trevor Lane re-elected Vice Chair – Pete Butler re-elected (also representing the scouts)
Treasurer – Andy Keegan re-elected
Secretary – Gordon Bowden elected
Marketing & Fundraising – vacant
Nature & Trim Trail – James Radcliffe elected
Facilities – Ian Mordue – elected
Other committee members
Richard Devas – Cricket
Barry Kirwan - Football
  Football Update
11 Income for the season just finished was £7,500, expenditure £6,500, so surplus of £1,000. There were 63 junior members and 15 senior. 4 teams played in the league. There may be 5 next season depending on numbers.
12

Lawrence Dixon is leaving after 10 years as a coach and committee member; BK expressed his thanks to him.

  Cricket Update
13

2016 was a successful junior season but rain last June caused a lot of matches to be cancelled. Freddie Goss won the under 11s best batsman award for the league. The clubs first award.

14 This summer there are 71 junior players. We have 12 under 7 players, 2 under 9s sides, and sides at under 11, 12, and 13. RD did 18 cricket taster sessions at local schools.
15

The senior side went the whole season undefeated.

  Any Other Business
16 None
No Date was set for the next meeting
The was no other business, so the meeting closed at 21:09